New Release - Content Folder and Content Catalogue - September 2026

Subscribe-HR has added two new features for the management of Content across the System. Content refers to any type/s of 'Attachments' that are assigned / attached to records / objects in the System. This includes the following file types:

• SCORM.
• Video.
• Photo.
• Word.
• PDF.
• Excel.
• NOTE: there is a maximum video file upload limit of 500MB.

These new Content features work as follows:

1. Content Folder/s:
   1. Content Folders behave like virtual 'Filing cabinets' in Subscribe-HR. Each Content Folder is associated with a specific Object / record type.
   2. Content saved in a specific 'Content Folder' can only be accessed / used / attached to Objects / Records that correspond to / are associated with that Content Folder.
      1. Notes:
         1. For example, it isn’t possible to save content in the Folder for ‘Company Property’ only and then access / upload it against a ‘Company Policy’ or ‘Training’ record / object.
         2. Content can be assigned to multiple Content Folders (and then accessed / used / attached to multiple Objects / Records types).
   3. For Objects / records that allow Users to upload / attach content to that Object / Record, there will now be a 'Content Folder' for that Content.
      1. If it isn't possible to upload / attached a file / content to an Object / record, then it won't be possible to create a Content Folder (to add Content to).
   4. The following Content Folders are created as 'Standard':
      1. Training.
   5. Additional 'Content Folder/s' can be created as required (e.g. for Content that gets assigned / attached to an 'Announcement' record / object), as long as it is already possible to upload / attached a file / content to an Object / record. If not, then it won't be possible to create a Content Folder (to add Content to).
2. Content Catalogue:
   1. The Content Catalogue contains a series of ‘Content Folders,’ each of which relates to an Object. Each Folder in the Content Catalogue contains all the items of 'Content' (files) saved in each 'Content Folder.'
   2. As outlined on the Content Wiki page, each ‘Content Folder’ can only contain content assigned / related to the specific ‘Object/s’ nominated. For example, it isn’t possible to save content in the Folder for ‘Company Property’ ONLY, and then access / upload / attach it against a ‘Company Policy’ or ‘Training’ record / object. However, it is possible to save a piece of ‘Content’ in multiple ‘Content Folders’ / make it available to multiple Objects (E.G. Company Property, Company Policy and Training).
   3. Content saved in a specific 'Content Folder' in the 'Content Catalogue' can only be accessed / used / attached to Objects / Records that correspond to / are associated with that Content Folder.
      1. Note: Content can be assigned to multiple Content Folders (and then accessed / used / attached to multiple Objects / Records types).
   4. The System comes with a set of out-of-the-box ‘Content Folders,’ including:
      1. All Content.
      2. Training.
      3. Within each Content Folder, there are two subfolders:
         1. Active Content.
         2. Archived Content.
3. Content records created in Team Dashboards prior to the release of the Content Folder and Content Catalogue can be 'Imported' (via the 'Import Existing Content' button / option) into the Content Catalogue and assigned to (a) Content Folder/s.

Subscribe-HR Wiki

• Content Folder
• Content Catalogue